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18 Dec 2019

A company secretary is basically responsible for all the company administration. This implies they are responsible for the submission of annual returns and other important documents to Companies House, and they regularly take up a number of other administrative matters such as arranging board meetings.

The company secretary can't be the same person as the limited company director, however, in the absence of a company secretary, the company director will need to retain the necessary duties.

A company secretary plays a largely supportive role, dealing with essential tasks such as general administration, shareholder communication, corporate governance, and statutory compliance/filing of accounts. So, the company secretary acts as a bridge between the company, the shareholders and Companies House, ensuring all the significant information is shared in compliance, on time and effectively.

The role of company secretary is multifaceted, thus an organised individual with prior experience in an administrative role is often a preferred candidate. A company secretary is responsible for the completion and timely submission of the company’s annual return and full accounts by the statutory deadline.

Should company details change, for example, the name of the director, changes in investors or share capital, a change in registered office address, and any other important appointments – the company secretary is liable for communicating these changes to Companies House in a convenient manner. They should also ensure these changes are reflected on company's communication with staff, customers and shareholders where appropriate.

Company secretary updates the company’s statutory books. Any changes to the structure of the company should be recorded in the company’s statutory registers, e.g. the Register of Directors and the Register of Members.

The secretary likewise send out notices and liaise with shareholders regarding any shareholder meetings and the Annual General Meeting, if the company decides to hold one.

A company secretary is responsible for the security and accuracy of essential company documents, which incorporate the certificate of incorporation, share certificates and other essential ones.

The duty of signing legal documents on behalf of the company director may sometimes fall to the company secretary. This can be anything from signing cheques and bank documents to other important documents.

Company secretaries of large public companies can confront prosecution if they are careless or willingly act in violation of the law. Company secretaries in smaller companies are probably not going to face the same severity of consequences, given that these roles are often loosely defined.

A company secretary is responsible for a great deal, for example, compliance, paperwork and financial matters, and so it is essential to find someone trustworthy and capable for the job. It is important to hire a professional Company Secretary Recruitment agency to choose the right candidate for company secretary position.

As the company secretarial function can be diverse in covering operational company secretarial duties, they ask the right questions in the beginning to ensure they comprehend the brief and can source the right candidates to fit the job.

So, choose effective Company Secretary Recruitment process for your organisation to ensure smooth functioning of business operations.



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